Terms & Privacy

The following Terms shall apply as standard for all bookings & leasing of the Event Space. Final terms may vary. Terms below shall act as default in all bookings & instances. By booking you agree to abide by the Terms set forth as if contracted and signed for in writing. 

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LESSOR: CHIMA Event Hall

LESSEE: Event Host/Renter

INDEMNIFICATION
Lessee shall indemnify, defend and save harmless the Lessor, its officers, agents and employees from and against any and all loss, cost (including attorneys' fees), damage, expense and liability (including statutory liability and liability under workers' compensation laws) in connection with claims, judgments, damages, penalties, fines, liabilities, losses, suits, administrative proceedings, arising out of any act or neglect by Lessee, its agents, employees, contractors, Lessees, invitees, representatives, in, on or about the Facility. This indemnity shall fully survive after the termination of this Agreement and/or conclusion of the Event. Lessee hereby releases Lessor from any and all liability or responsibility to Lessee or anyone claiming through or under Lessee by way of subrogation or otherwise for any loss or damages covered by any insurance or third party of any kind.

"AS-IS" CONDITION
Lessee agrees to accept the Facility in "as-is" condition on date of Event "with all faults & defects lawful or unlawful", if any.

ASSIGNMENT AND SUBLICENSING
Lessee shall not assign any interest in this Rental Agreement or otherwise transfer or sublicense/lease the Facility or any part thereof or permit the use of the Facility to any party other than Lessee.

INSURANCE
Without limiting the indemnity obligations of each Party under this Agreement, during the term of this Agreement, without interruption, the Parties agree that Lessee shall maintain insurance to support its indemnity obligations under this Agreement and/or Lessee shall accept the liabilities and risk of loss on the part of the Lessee only, in whole or in part and shall pay a Non-Refundable fee determined by Lessor as required for lack of insurance assuring coverage of incidentals for Event. This is absolutely mandatory and non-negotiable in any instance where alcohol is brought to the property and consumed, sold, or otherwise utilized by Hosts &/or Guests of Event. In addition, Lessee must place a valid Debit/Credit Card on File for incidentals. Lessor reserves full rights to charge card placed on file immediately for all incidental damages incurred.
 

Liability Insurance
A. Renter shall obtain general liability insurance covering the day of the event in the minimum amount of one million dollars in a form and amount satisfactory to Lessor. A certificate of insurance and a policy endorsement naming Lessor as an additional insured on the policy shall be provided to Lessor at last three business days before the day of the event. Event day insurance may be available through www.wedsafe.com, www.csicoverage.com, www.markelinsuresfun.com or renter’s insurance broker or agent.
B. Lessee may access insurance through Lessor. Lessor will make prices available for Lessee and Lessee shall pay for coverage of their event prior to Event Date. Both Parties agree failure to pay prior to Event Date shall result in cancellation of Event with zero refund eligibility.
C. All Vendors working at Facility on Event Date shall carry and maintain in full force and effect prior to entering Facility the required minimum workers compensation insurance, general liability insurance, and carry a policy endorsement naming Lessor as an additional insured showing the required insurance coverage in place.

D. Notwithstanding the requirement for such insurance, the vendor shall be required to also hold harmless, indemnify, and defend Lessor, to the maximum extent allowed by law, from any and all liability arising from Vendors’ use of Lessor’s Facility, including the payment of Lessor’s reasonable attorney’s fees and costs incurred in defense of any actual or alleged liability.

ALCOHOL
A. Any Lessee intending to sell alcohol within the Facility provided herein by the Lessor must have all government required permits & licenses for the sale & distribution of alcohol as stated by the law at the time of the event and throughout full duration. Proof must be provided at least 14 Days prior to Event.
B. Any Lessee intending to provide or sell alcohol within the venue provided herein by the Lessor must have in full effect a minimum one million dollar insurance policy including alcohol use for the date of event that insures against any and all damages that may occur due to the sale and/or consumption of alcohol on the premises.
C. Lessee’s staff may not consume alcoholic beverages up to 4 hours prior to the start time of the event herein or while on the property during the event stated.
D. Legal drinking age in the state of Connecticut is 21 years old and Lessee agrees to be fully responsible for prohibiting and policing any underage alcohol consumption and therefore agrees to undertake sole liability for any and all incidents (including those involving law enforcement) involving underage drinking or any drunkenness of any kind. Furthermore, by signing, the Lessee agrees to fully indemnify the Lessor of any wrongdoing, penalties, damages, or charges in the event of such an incident aforementioned occurring.
E. Bar Staff and Lessor staff fully are authorized to close the bar down if alcohol consumption is anticipated to create a dangerous situation and/or is the cause of damage to the property, or at any time of their so choosing.
F. Lessor shall have no legal liability or obligation in the Event Lessor chooses to hire a referred company for Alcohol services.

PROHIBITIONS
A. Absolutely no other substances of any kind, legal or illegal that will impair judgement in any manner shall be brought onto the premises by ANY individual, connected, or not connected to Lessee.
B. Lessee agrees to at no point in time bring or allow to be brought by any constituents any: chemicals, narcotics, drugs, paraphernalia, guns, other weapons, or other form of contraband into, or near, the Building within which the Premises is located.

Any violation of the mandates stated above by the Lessee(s) or their constituents, clients, guests, or acquaintances shall result in immediate termination of this Agreement and the Event associated with absolutely zero refund of any amounts paid and the immediate billable charge of $1500 for public endangerment & violation of the Prohibitions set forth within this Agreement.
The CHIMA facility is a drug-free and smoke-free environment. This includes, but is not limited to: Marijuana, Cigarettes, E-Cigarettes, Vape pens, Cocaine, Ecstasy or drugs of any kind.
Candles and knives are acceptable if using proper safety precautions which is the responsibility of the Lessee.
C. Lessee shall be held fully responsible for violation of ANY of the aforementioned Provisions.

INCLEMENT WEATHER
In the case of inclement or dangerous weather occurring on the day of or within three (3) days prior to the Event Date stated herein, the Lessor reserves the full right to reschedule event stated herein to a future date agreed upon by both the Lessor & Lessee, as available. In the event of rescheduling becoming necessary, Lessor shall retain all payments made by Lessee and shall not be held liable for any losses, damages, or penalties, incurred by the Lessee.

TERMINATION
Lessor may terminate this Agreement based upon any one or more of the following circumstances:
A. Failure of Lessee to pay the Rental Fee or any other charges due hereunder within the allotted time specified.
B. Lessee fails to perform any of its covenants hereunder. In any of the aforesaid events, and in addition to any and all rights and remedies available to Lessor by law or in equity, Lessor may, with or without further notice, forthwith terminate this Agreement and expel and remove Lessee, or any other person or persons in occupancy from the Facility by way of law enforcement, together with their goods and chattels, using such force as may be necessary in the judgment of Lessor or its agents in so doing, without evidence of notice or resort to legal process or becoming liable for any loss of damage which may be occasioned thereby. In addition, Lessor shall repossess and enjoy said Facility, and in addition to any other remedy it may have, Lessor may recover from Lessee all damages it may incur by reason of such breach by Lessee.

INTERFERENCE
Lessee shall use the Facility in a manner which shall not cause interference with the use or occupancy of the other portions of the Building by Lessor or others in any way. Lessee's use hereunder will be done in such a manner so as not to interfere with or impose any additional expense upon Lessor in maintaining the Building. In addition, areas stated to Lessee as not included in the Rental of the Facility must not be entered by Lessee or their Guests/Constituents at any time prior to or during Event. Lessee fully authorizes, commits to, and understands that the Facility is under 24/7 surveillance to ensure the safety and security of the Facility and the attendees at all times. In addition, Lessee fully understands and commits to the review of Security footage by Lessor & its Constituents or the Authorities in the event of ANY incident occurring at the Facility prior to, during, or after the Event taking place.

RESTORATION
If any damage occurs to the Facility, or if any repairs or replacements need to be made to the Facility as a result of Lessee's Event prior to, during, or after; Lessee shall pay to Lessor the fully assessed cost for any such damage, repairs, or replacements upon demand by Lessor. These costs shall be billable, accrue interest, and act as an extension of Credit toward the Lessee. In the event of Non-Payment of the full cost of Restoration Lessee submits that Lessor has full rights to place balance of Restoration on the Credit Profile of Lessee until balance is paid in full by Lessee.

CANCELLATION
Lessee may cancel this Agreement at any time up to 30 Day(s) prior to the Event Date by providing written notice of such election to Lessor, at no cost to Lessee other than the withholding of the Security Deposit and 50% Cost of Event paid to Lessor for the exclusive securing of the Event Date & Time along with other costs required for the reservation of Any Additional Items ordered exclusively for Lessee’s Event.


If Lessee shall elect to cancel booking within 30 Day(s) prior to the Event Date, Lessee will be charged 100% of the Rental Cost and any expenses incurred in good faith by Lessor in preparation for Lessee's use of the Facility. For cancellations 7 days prior to Event Date, Lessee will be charged 100% of the Rental Costs and any expenses incurred by Lessor.

 

DEPOSITS & PAYMENTS

All deposits securing booking are non-refundable and full balance must be paid two (2) weeks prior to event. Security Deposits are refunded within (2) weeks after full inspection and settlement of all Event matters.

 

Both Parties agree that violation of the any Term of this Agreement by Lessee prior to, or during the Event, shall result in the termination of the Event and Security Deposit and payments shall be non-refundable.

Above information are Standard Terms of booking & shall be used as standard lease agreement for all Event Rentals. Modifications will be solely at the discretion of the Lessor (CHIMA™ Events). Updated terminology and information may be reflected in any additional agreements if required to be signed by Lessor.